Handling webhook latency and UI syncing with external execution logs

Hi everyone,

I’ve been experimenting with the Nylas Email and Calendar APIs to build out a custom dashboard for my team’s workflow automation. I’ve managed to get the basic OAuth flow working, but I’m running into a bit of a headache regarding real-time UI updates when external triggers are involved.

Right now, I’m trying to sync up the status of some background scripts that run on the delta executor official site so that our internal dashboard shows exactly when a task completes via a Nylas-sent notification. The issue is that the webhooks from my external environment seem to have a slight delay before they reach my Nylas integration, which causes the UI to show stale data for a few seconds. I’m also finding it a bit tricky to map the specific execution IDs from the external site to the Nylas Message IDs without creating a massive lookup table in my database.

Does anyone have tips on how to optimize the handshake between a third-party execution environment and the Nylas API? I’m curious if I should be using the Metadata field in the Nylas objects to store these external references, or if there’s a better polling strategy that won’t hit the rate limits too hard. I’d love to hear how you guys handle the conversation between external tools and the Nylas dashboard to keep everything in sync without manual refreshes.

Thanks for any insights you can share!